Web Analytics India

- Contributed by Mukesh Sharma

Ever wondered how you could give access to a particular child profile to a user

In the newer version of Webtrends, v8.5, there are pre-defined roles like Administrator, Report Manager and Report User. There is also a provision to define your own role. Question is can you solve the problem of assigning child profile access using these added functionalities?

Here’s a scenario – you have one profile under which you have 10 different child profiles. You need to give access to one of the child profiles to one user without him/her being able to view other child profiles. How do you do it?

Heres the solution to the above problem without using the above said roles.

1. In the left pane of your Webtrends application, Under Administration > Application Settings > User Management. Click on Users
2. Click on New user
3. Under the General tab fill in all the required fields like the login name, First name, Last Name, Email
4. Under User Authentication select the second option (Use WebTrends authentication based on the password provided below) so that once you are finished you can login with the users’ credentials and check if you have given access to the correct child profiles
5. In Action Rights, give View permission for Custom Report and Templates
6. Give create permission for Export To Microsoft® Excel (MDB Database) and Export Word, CSV, PDF Reports
7. In Profile Rights, give View permission to the Main Profile under which you have different child profiles.
8. Let the Template Rights and Preferences have default values.
9. Now go back to Reports & Profiles under Administration. Expand the Main profile to which you have given View Permission.
10. Click on Edit Child profile, the child profile to which you want to give access to.
11. click on Profile Access tab.
12. Give View Reports permission to the user.
13. Logout from your webtrends id and login using the users credentials you just created and check if the correct child profile access has been given to the user.

On a concluding note, is this the best way to give access? Well researching on any new tool is definitely fun!